Employment certificate for use in Canada
Quick answer
The employment certificate is issued by The issuing employer. State the position, employment period and the authorised signatory clearly. It is then translated to the standard Canada accepts, legalised at Consular Affairs and attested at the destination mission where the receiving body requires it.
Step by step
- Obtain a certified employment certificate
Request it from The issuing employer. State the position, employment period and the authorised signatory clearly.
- Translate to the accepted standard
English or French translation with the translator's declaration; where the translator is not certified, an accompanying affidavit is required
- Consular legalisation
File the original with its translation at the Department of Consular Affairs, MFA.
- Destination mission attestation
Attest at the Canada mission in Thailand where the receiving authority requires it.
Cautions
- IRCC does not accept translations prepared by the applicant or by a family member included in the application; always use an independent translator.
- State the position, employment period and the authorised signatory clearly
- Thailand acceded to the 1961 Hague Apostille Convention on 30 June 2026 and it enters into force for Thailand on 28 February 2027, so no Thai Apostille is issued yet, so no Apostille is issued in Thailand. The working route is certified translation, legalisation by the Department of Consular Affairs (MFA), and then attestation at the destination country’s mission in Thailand where the receiving authority requires it.
Frequently asked questions
What are the steps to use a Thai employment certificate in Canada?
Obtain the employment certificate from The issuing employer, translate it to the accepted standard, have it legalised by the Department of Consular Affairs, then attested at the Canada mission in Thailand where the receiving body requires it.
Which version of the employment certificate is needed?
State the position, employment period and the authorised signatory clearly
Does the employment certificate need an Apostille before going to Canada?
Thailand acceded to the 1961 Hague Apostille Convention on 30 June 2026 and it enters into force for Thailand on 28 February 2027, so no Thai Apostille is issued yet, so no Apostille is issued in Thailand. The working route is certified translation, legalisation by the Department of Consular Affairs (MFA), and then attestation at the destination country’s mission in Thailand where the receiving authority requires it.
What must the employment certificate translation contain for Canada?
English or French translation with the translator's declaration; where the translator is not certified, an accompanying affidavit is required, and every part of the document must be translated, including stamps, signatures and marginal notes.
Who receives the legalised employment certificate in Canada?
Immigration, Refugees and Citizenship Canada (IRCC) and the educational-credential assessment bodies
Which Canada-specific caution affects the employment certificate?
IRCC does not accept translations prepared by the applicant or by a family member included in the application; always use an independent translator.
Is the employment certificate a public or a private document?
It is a private document, so the signature is normally certified before a Notarial Services Attorney first, and only then does it enter the consular-legalisation chain.
What if the name on the employment certificate does not match the passport?
Connect the names as a chain using change-of-name records or a spelling confirmation, then translate and legalise them together as one bundle.