Employment certificate for use in China
Quick answer
The employment certificate is issued by The issuing employer. State the position, employment period and the authorised signatory clearly. It is then translated to the standard China accepts, legalised at Consular Affairs and attested at the destination mission where the receiving body requires it.
Step by step
- Obtain a certified employment certificate
Request it from The issuing employer. State the position, employment period and the authorised signatory clearly.
- Translate to the accepted standard
Simplified-Chinese translation from a translation provider the receiving body accepts
- Consular legalisation
File the original with its translation at the Department of Consular Affairs, MFA.
- Destination mission attestation
Attest at the China mission in Thailand where the receiving authority requires it.
Cautions
- Requirements differ by province; obtain the receiving body's written document list before starting the legalisation chain.
- State the position, employment period and the authorised signatory clearly
- Thailand acceded to the 1961 Hague Apostille Convention on 30 June 2026 and it enters into force for Thailand on 28 February 2027, so no Thai Apostille is issued yet, so no Apostille is issued in Thailand. The working route is certified translation, legalisation by the Department of Consular Affairs (MFA), and then attestation at the destination country’s mission in Thailand where the receiving authority requires it.
Frequently asked questions
What are the steps to use a Thai employment certificate in China?
Obtain the employment certificate from The issuing employer, translate it to the accepted standard, have it legalised by the Department of Consular Affairs, then attested at the China mission in Thailand where the receiving body requires it.
Which version of the employment certificate is needed?
State the position, employment period and the authorised signatory clearly
Does the employment certificate need an Apostille before going to China?
Thailand acceded to the 1961 Hague Apostille Convention on 30 June 2026 and it enters into force for Thailand on 28 February 2027, so no Thai Apostille is issued yet, so no Apostille is issued in Thailand. The working route is certified translation, legalisation by the Department of Consular Affairs (MFA), and then attestation at the destination country’s mission in Thailand where the receiving authority requires it.
What must the employment certificate translation contain for China?
Simplified-Chinese translation from a translation provider the receiving body accepts, and every part of the document must be translated, including stamps, signatures and marginal notes.
Who receives the legalised employment certificate in China?
The Chinese Embassy in Thailand and the receiving body in China, such as the civil affairs bureau or the exit-entry administration
Which China-specific caution affects the employment certificate?
Requirements differ by province; obtain the receiving body's written document list before starting the legalisation chain.
Is the employment certificate a public or a private document?
It is a private document, so the signature is normally certified before a Notarial Services Attorney first, and only then does it enter the consular-legalisation chain.
What if the name on the employment certificate does not match the passport?
Connect the names as a chain using change-of-name records or a spelling confirmation, then translate and legalise them together as one bundle.