Birth certificate for use in Poland
Quick answer
The birth certificate is issued by District registrar (amphoe) or Bangkok district office. A registrar-certified copy is required, not an ordinary photocopy. It is then translated to the standard Poland accepts, legalised at Consular Affairs and attested at the destination mission where the receiving body requires it.
Step by step
- Obtain a certified birth certificate
Request it from District registrar (amphoe) or Bangkok district office. A registrar-certified copy is required, not an ordinary photocopy.
- Translate to the accepted standard
Polish translation by a sworn translator (tłumacz przysięgły) on the Polish Ministry of Justice register
- Consular legalisation
File the original with its translation at the Department of Consular Affairs, MFA.
- Destination mission attestation
Attest at the Poland mission in Thailand where the receiving authority requires it.
Cautions
- Polish offices commonly accept only translations by translators on their own sworn register, so a Thai certified translation may have to be redone there
- A registrar-certified copy is required, not an ordinary photocopy
- Thailand acceded to the 1961 Hague Apostille Convention on 30 June 2026 and it enters into force for Thailand on 28 February 2027, so no Thai Apostille is issued yet, so no Apostille is issued in Thailand. The working route is certified translation, legalisation by the Department of Consular Affairs (MFA), and then attestation at the destination country’s mission in Thailand where the receiving authority requires it.
Frequently asked questions
What are the steps to use a Thai birth certificate in Poland?
Obtain the birth certificate from District registrar (amphoe) or Bangkok district office, translate it to the accepted standard, have it legalised by the Department of Consular Affairs, then attested at the Poland mission in Thailand where the receiving body requires it.
Which version of the birth certificate is needed?
A registrar-certified copy is required, not an ordinary photocopy
Does the birth certificate need an Apostille before going to Poland?
Thailand acceded to the 1961 Hague Apostille Convention on 30 June 2026 and it enters into force for Thailand on 28 February 2027, so no Thai Apostille is issued yet, so no Apostille is issued in Thailand. The working route is certified translation, legalisation by the Department of Consular Affairs (MFA), and then attestation at the destination country’s mission in Thailand where the receiving authority requires it.
What must the birth certificate translation contain for Poland?
Polish translation by a sworn translator (tłumacz przysięgły) on the Polish Ministry of Justice register, and every part of the document must be translated, including stamps, signatures and marginal notes.
Who receives the legalised birth certificate in Poland?
The Polish Embassy in Thailand and the provincial office (urząd wojewódzki) in Poland
Which Poland-specific caution affects the birth certificate?
Polish offices commonly accept only translations by translators on their own sworn register, so a Thai certified translation may have to be redone there
Is the birth certificate a public or a private document?
It is a public record issued by a state authority, so it can enter consular legalisation directly once an accurate translation is attached.
What if the name on the birth certificate does not match the passport?
Connect the names as a chain using change-of-name records or a spelling confirmation, then translate and legalise them together as one bundle.